We are  recruiting for an administrator to join us whilst working towards a Business Administration level 3 or 4 qualification with Wiltshire College.

 

Main Job Activities

  • Answering, screening and forwarding incoming phone calls, take messages, making appointments and advising clients on administrative processes and preparation for meetings with fee earners
  • Managing own workload and liaise with assigned fee earners to ensure efficient execution of work is achieved at all times
  • Accurately and quickly transcribing, word process, type and prepare documents as required including letters, forms, standard documents, briefs and settlement agreements, and prepare same for issue as necessary
  • Dealing with our email inbox and filtering enquiries. Forwarding enquiries to the relevant fee earners and arranging follow ups where relevant
  • Taking enquiries
  • Word processing
  • Maintaining files
  • Social media postings
  • Assisting solicitors with their cases

File management including:

  • Opening new files, including client ID Checks
  • Maintaining current files in neat order ensuring all required documentation is completed and filed
  • Closing files on completion and archiving files
  • Liaising with third parties including Counsel, Acas and other solicitors where required.
  • Arranging conferences and meetings as requested
  • Preparing and sorting incoming and outgoing post and arranging collection / deliver of same
  • Assisting fee earners with any following up on enquiries
  • Social Media postings including on Linkedin, Twitter and Facebook and writing of articles for our website
  • Recording of all cheques and cash received into the office, either by post or in person in accordance with the Firms accounts procedures and SRA rules
  • Any other such duties as the relevant fee earners ask from time to time
  • To work at all times in accordance with the policies and practices of the firm and complying with the relevant statutory bodies including the SRA and accounting rules

Desired skills

  • Good interpersonal skills and smart appearance
  • Good organisational skills and ability to deal with routine tasks without supervision
  • Strong IT Skills: adaptability to information systems quickly, ability to learn how to use case management systems effectively
  • Clear and concise communication
  • Courteous, considerate and respectful to clients and other members of the team
  • Solid communication skills both written and verbal

Personal qualities

  • Hard working
  • Committed
  • Multi-tasker
  • Team player
  • Clear and concise communication skills

Desired qualifications

Candidates are asked to undertake a specific aptitude test and GCSE or equivalent grades A* to C (9-4) in maths, English.

 

Apprenticeship summary

  • Wage:  £9.50 per hour – we are a Real Living Wage employer.

  • Working week: Monday – Friday 9.00am – 5.00pm

  • Expected duration: 21 months

Future prospects

On completion of the apprenticeship a full-time position as an office administrator or paralegal is available.

FREE first advice

Have you ever wanted to just ask an expert employment law solicitor if they can help you, without worrying about what it may cost to contact them?

Get in touch

We’d like to talk to you to see what we can do to help, so please either call us anytime for free on 08000 614 631, email us or use the form below.

Together we can work out what your next steps might be...in confidence, at no cost and with no obligation.

SIGN UP TO RECEIVE UP TO THE MINUTE EMPLOYMENT LAW AND HR NEWS STRAIGHT TO YOUR INBOX

* indicates required
McCabe and Co Solicitors will use the information you provide on this form to be in touch with you and to provide updates and marketing. Please let us know all the ways you would like to hear from us:
You can change your mind at any time by clicking the unsubscribe link in the footer of any email you receive from us, or by contacting us at philip@mccabeandco.com. We will treat your information with respect. For more information about our privacy practices please visit our website. By clicking below, you agree that we may process your information in accordance with these terms.
We use Mailchimp as our marketing platform. By clicking below to subscribe, you acknowledge that your information will be transferred to Mailchimp for processing. Learn more about Mailchimp's privacy practices here.